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Most invoices are created for you automatically, following your center’s billing policy — see how invoicing works. Create one by hand for something that cycle doesn’t cover, like a registration fee or a one-off item. By default, owners, admins and managers can create invoices.
Don’t see this page or button? Your role doesn’t include it. Ask your center’s owner or an admin to give you the role you need.

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Before you start

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Steps

1

Open the Invoices page

In the sidebar, select Invoices.
2

Start the invoice

Select Create invoice.
The dashboard also has a Create invoice button — it brings you to this same page, so select Create invoice here to open the form.
3

Choose the student and branch

Choose the Student. If your center has more than one branch, choose the Branch too — otherwise it’s already filled in.
4

Set the due date

Choose the Due date. It can’t be in the past.
5

Add what's being charged

For each charge, enter a Description, choose a Type — Tuition or Other — and enter Qty and Unit price. Select Add line for more than one charge.
6

Apply a discount (optional)

Choose one of your active discounts under Discount, or leave No discount selected. You can also apply one later, after the invoice is saved — see apply a discount.
7

Save

Select Create invoice.
Cohort doesn’t check whether the student already has an invoice for the same charge. If you’re not sure, check their existing invoices first.

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What’s next

A new invoice is saved as Draft — it isn’t visible to the student yet and doesn’t count toward what they owe. Issue it when you’re ready to send it.
Last modified on October 1, 2026