> ## Documentation Index
> Fetch the complete documentation index at: https://help.cohort.uz/llms.txt
> Use this file to discover all available pages before exploring further.

# Record an expense

> Log a one-off operating cost like rent, utilities or marketing so it counts toward your branch's spending for the period.

Record a one-off operating cost — rent, utilities, marketing or anything else — so it counts toward your branch's spending for the period.

By default, owners, admins and managers can record an expense.

<Note>
  Don't see this page or button? Your role doesn't include it. Ask your center's owner or an admin to give you the role you need. See [I can't see a menu item or button](/en/troubleshooting/cant-see-a-menu-item-or-button).
</Note>

## Record the expense

<Steps>
  <Step title="Open the form">
    In the sidebar, select **Expenses**, then select **Add expense**.
  </Step>

  <Step title="Choose the category and branch">
    Choose **Category** and **Branch**.
  </Step>

  <Step title="Enter the amount and date">
    Enter **Amount (UZS)** and **Date**.
  </Step>

  <Step title="Add a vendor and notes (optional)">
    Enter **Vendor** and **Description** to note who you paid and why.
  </Step>

  <Step title="Save">
    Select **Record expense**. It appears at the top of the list and in the total for the period.
  </Step>
</Steps>

<Note>
  Expenses that payroll creates automatically — a staff advance or a paid salary — are marked **Payroll** in the list and can't be edited or deleted here; they only change through **Payroll** itself. A **Salary** expense you add by hand is a regular expense, and you can still edit or delete it.
</Note>